All coursework, projects and dissertations must be submitted. Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. Letter or certificate froma doctor or other registered medical professional external totheUniversity. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". Self-certified ECs: No earlier than 2 weeks before the deadline. Please be patient. Other universities may prefer to meet with you in person to decide how to move forward. b`bd`a`%iHg`> Do Share & Care schemes work for student accommodation? Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email If you submit your essays online, chances are your extenuating circumstances form will also be online. Coursework and project submissions dates are all available on the Moodle pages for each module. You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. If your ECs are submitted late, your evidence should help to explain the delay. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. If the deadline has already passed, the late submission may be condoned (i.e. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream Step 2: gather the relevant evidence for your application. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. Step 4: wait for approval. If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. Cha c sn phm trong gi hng. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY You can submit a self-certified EC to cover any assessments (including exams) falling within that period. In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. This will come into effect for 2024 applications (i.e. We should, in these circumstances, be able to get back to you within 10 days. Some other situations beyond your control typically arent considered viable extenuating circumstances. 0 mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. Work will not be accepted by email. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ From a casual class to captaining a competitive club, live an active lifestyle with us. Students' Union UCL is an organisation that exists to make more happen. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. You will usually find this in your Handbook, or ask yourDepartmentalTutor. %%EOF If you had a SoRA extension, please state the date after the SoRA extension was granted. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. - Rescind clause 4.5.2 of the UCL SU Clubs and Society Regulations to allow RUMS clubs and societies to apply for re-affiliation if disaffiliated. The information you need to support you with an extenuating circumstances claim can be found below. Figures captions and table titles. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. The evidence must have (if applicable toyoursituation): Illness of a dependent or relative: Medical certificate or doctors letter, as above. Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 425 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. HA You should receive a response withinone week of submitting the request for review. endstream endobj 445 0 obj <>/Subtype/Form/Type/XObject>>stream syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. If the student has a two-week EC extension approved the new deadline will be 22/5/23. Then youll know where you are and how best to proceed with the assignments involved. Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). Back-to-back self-certified ECs are not allowed. University computer problems or academic problems:UCL do not consider general computer problems to be extenuating circumstances, they expect you to have some contingency plans to deal with computer problems! You apply for extenuation via an online form. If you're struggling with situations beyond your control, extenuating circumstances could help. HPpuVru0 hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb Check if your circumstance meets the grounds for EC. Most course teachers expect students to discuss with them proposed topics for individual study, the methods of approach, and the sources or literature available; you can see course teachers for this purpose during their office hours; however they will not read drafts of coursework. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. 'Extenuating Circumstances' (often known as 'ECs') are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. We would encourage you to disclose disability and mental illness to UCL, with the support of UCLsStudent Disability ServicesorStudent Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when youneedit. You can only defer time-limited assessments (e.g. Were led by studentsand that means youre in charge. You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. If the mitigation you are applying for is not included in the enhanced Extenuating Circumstances procedure, you will need to provide evidence with your EC claim. mobility impairment, loss of concentration) and living in auniversityenvironment, Current treatment and / or medicationbeingundertaken, Side effects of any treatmentsormedication. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. '!g^ The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. Processing time will depend on the institutions policy, but its usually between one and five working days. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. It is your responsibility to ensure that the work is submitted on time. ` & If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. Volunteering Awards Ceremony 2021: Your Definitive Guide! What would you like the Union to do? Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. See Section 2.9: If you miss the deadline for EC claims. You can find information about the Extenuating Circumstances procedure in your student handbook. If you are granted an extension for any piece of coursework, you should still be able to upload your document to TurnItIn via Moodle and it must be submitted by 12pm (noon) on the new deadline. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. Is the claim supported by appropriate evidence? If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. Letter from your doctor or medical practitioner). Victim of crime :Police/crime report - a crime number alone isnotacceptable. 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. Source: Shutterstock This could be: More about Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. Compiling the relevant documents and information can help speed your application along. Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity.
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